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BULLETIN 
Vol.  VIII  ::  No.  6 
December,  1916 


O 


The  University  of  North  Dakota 


•T' 


Published  Bi-Monthly  by  the  University  of  North  Dakota 

Entered  March  31,  1914,  at  University,  North  Dakota,  as  Second  Class  Matter 
Under  Act  of  Congress  of  August  24,  1912 


CONSTITUTION  AND  REGULATIONS 


GOVERNING 


THE  UNIVERSITY  OF  NORTH  DAKOTA 


TABLE  OF  CONTENTS 


A.  Introductory  Statement  and  Organization  of  the  Uni- 
versity 


B.  Constitution 

i. 

The  State  Board  of  Regents 

ii. 

The  President 

hi. 

The  Advisory  Committee 

IV. 

The  Faculty 

V. 

The  Council 

VI. 

The  Deans 

VII. 

The  Faculties  of  Schools  and  Colleges 

VIII. 

Departmental  Faculties 

IX. 

Other  Administrative  Officers 

1.  The  Dean  of  Women 

2.  The  Registrar 

3.  The  Secretary 

4.  The  Librarian 

5.  The  Superintendent  of  the  Model  High 

School 

6.  The  Superintendent  of  Buildings  and 

Grounds 

X. 

Appointments 

XI. 

Terms  of  Employment 

XII. 

Tenure 

XIII. 

Leave  of  Absence 

XIV. 

University  Representation  and  Attendance  at 
Meetings 

XV. 

Order  of  Communications  and  Reports 

XVI. 

Forbidding  Private  Use  of  University 
Property 

XVII. 

Spirit  of  Cooperation. 

XVIII. 

Amendments 

C.  Regulations  Governing  the  Conduct  of  Business  Matters 


A.  INTRODUCTORY  STATEMENT 

and 


ORGANIZATION  OF  THE  UNIVERSITY 


A.  INTRODUCTORY  STATEMENT 
and 

ORGANIZATION  OF  THE  UNIVERSITY 

The  University  of  North  Dakota  is  an  institution  of 
higher  learning,  founded  and  maintained  by  the  people  of  the 
state.  Its  function  is  to  teach  the  youth  who  resort  to  it,  to 
engage  in  research,  to  disseminate  knowledge,  and  to  main- 
tain libraries  and  museums. 

A comprehensive  statement  of  its  various  colleges,  schools, 
divisions  and  departments  may  be  made  as  follows: 

A.  THE  COLLEGE  OF  LIBERAL  ARTS 

B.  THE  SCHOOL  OF  EDUCATION  (including  the 

Model  High  School) 

C.  THE  SCHOOL  OF  LAW 

D.  THE  COLLEGE  OF  ENGINEERING 

(School  of  Mines) 

E.  THE  SCHOOL  OF  MEDICINE 

F.  THE  GRADUATE  DEPARTMENT 

G.  THE  SUMMER  SESSION 

H.  THE  EXTENSION.  DIVISION 

(a)  The  Bureau  of  Educational  Cooperation 

(b)  The  Bureau  of  Public  Information 

I.  LABORATORIES  AND  STATIONS 

The  Public  Health  Laboratories  at  the  University,  Bis- 
marck, Minot  and  Fargo 
The  State  Geological  Survey 
The  Biological  Station  at  Devils  Lake 
The  Mining  Sub-Station  at  Hebron 
„ The  Weather  Bureau  and  the  Radio  Station 
The  Board  of  Public  Accountancy 


GENERAL  REGULATIONS 
GOVERNING 

THE  UNIVERSITY  OF  NORTH  DAKOTA 


APPROVED 

by 

THE  STATE  BOARD  OF  REGENTS 

October  11,  1916 


B.  GOVERNING  REGULATIONS 

I.  THE  STATE  BOARD  OF  REGENTS 

The  government  of  the  University  of  North  Dakota  and 
the  laboratories  and  stations  associated  with  it  by  legislative 
act  is  vested  by  law  in  the  State  Board  of  Regents.  The 
Board  is  final  authority  in  all  matters  affecting  the  institu- 
tions and  exercises  jurisdiction  over  its  financial,  educational 
and  other  policies,  and  its  relation  with  the  state  and  federal 
governments.  In  accordance  with  the  experience  and  practice 
of  this  and  other  institutions  of  similar  character,  the  Board 
entrusts  the  execution  of  all  its  plans  and  policies,  together 
with  the  internal  government  and  administration  of  the  in- 
stitution, to  the  President  and  the  faculty,  and  such  other 
officers  as  it  may  select.  The  President  submits  monthly 
for  the  information  and  approval  of  the  Board  a report  show- 
ing what  matters  already  approved  by  the  Board  have  been 
put  into  execution,  and  all  new  matters  which,  in  his  judg- 
ment, demand  attention,  or  for  which  he  wishes  the  approval 
of  the  Board.  Since  the  Board  is  responsible  to  the  legisla- 
ture for  the  management  of  the  institution,  it  desires  full 
information  upon  all  matters,  financial  and  educational  from 
proper  officials. 

II.  THE  PRESIDENT 

The  President  is  the  executive  head  of  the  University  and 
the  laboratories  and  stations  associated  with  it,  and  ex  officio 
a member  of  all  faculties  and  of  all  committees.  He  is 
the  official  medium  of  communication  between  the  Board  of 
Regents,  on  the  one  hand,  and  the  council,  faculties,  admin- 
istrative officers,  student  organizations,  and  students,  on  the 
other.  He  is  responsible  to  the  Board  for  the  educational 
and  business  policy  of  the  institution  and  accordingly  has 
supervision  over  all  of  its  officers  and  all  of  its  interests,  sub- 
ject to  the  state  laws  and  the  rules  and  regulations  of  the 
Board  of  Regents. 

It  is  the  duty  of  the  President  to  call  meetings  of  the 
council  and  faculties  and  to  preside  over  them.  It  is  his 
duty,  in  consultation  with  the  University  Council  to  make 
recommendations  covering  the  general  policy  of  the  institu- 


tion  and  for  securing  and  coordinating  its  parts.  While  it 
is  the  duty  of  the  President  to  make  such  recommendations, 
no  recommendations  covering  any  general  policy  may  be 
made  to  the  Board  of  Regents  without  first  consulting  the 
council,  except  in  emergencies  requiring  immediate  action. 
Nor  shall  any  recommendations  be  made  affecting  the  policy 
of  any  school  or  college  or  department  without  first  con- 
sulting the  dean  or  head  of  that  department. 

It  is  the  duty  of  the  President  to  see  that  the  rules  and 
regulations  of  the  Board  of  Regents  and  of  the  Council  are 
enforced.  It  is,  moreover,  the  duty  of  the  President  to  consult 
the  advisory  committee  and  also  the  deans  of  the  faculties 
concerned,  on  the  appointment^  promotion  or  dismissal  of 
any  member  of  the  faculty,  on  the  reorganization  of  schools 
and  departments,  on  disputes  arising  between  schools,  and 
on  matters  of  budget  apportionment.  The  right  of  final 
decision  in  these  matters  is  reserved  to  the  President,  but  in 
case  of  differences  between  the  President  and  a dean  or  the 
majority  of  his  faculty,  or  the  council  and  a majority  of  its 
members,  the  President  shall  present  in  writing  to  the  Board 
of  Regents  their  views  and  the  reasons  therefor,  and  also 
his  own. 

Among  the  duties  of  the  President  are  the  preparation, 
in  cooperation  with  the  deans,  of  the  budgets  and  reports  to 
the  Board  of  Regents,  recommendations  to  the  Board  of 
Regents  in  regard  to  all  appointments,  changes  of  rank,  re- 
movals and  salaries  of  officers,  instructors  and  other  em- 
ployes, the  conduct  of  Commencement  and  other  public  exer- 
cises, and  the  calling  of  special  meetings,  except  as  provided 
for  otherwise.  Before  submitting  the  biennial  budget  to  the 
state  legislature,  through  the  Board  of  Regents,  the  Presi- 
dent shall  submit  it  to  the  council  for  its  information,  after 
first  submitting  to  the  deans  or  directors  or  heads  of  de- 
partments the  part  of  the  report  affecting  their  departments. 

III.  THE  ADVISORY  COMMITTEE 

The  Advisory  Committee  consists  of  the  deans  of  the 
various  schools  and  colleges  and  directors  of  departments. 
The  committee  meets  at  the  call  of  the  President  to  consider 


with  him  the  budget,  appointments,  promotions,  dismissals, 
salaries,  and  such  other  matters  as  may  be  thought  worthy 
of  attention.  The  committee  may  make  such  recommenda- 
tions to  the  Board  as  it  deems  best,  but  the  decision  of  the 
President  is  not  bound  by  a majority  vote  of  the  committee. 
The  President,  however,  in  presenting  his  decision  to  the 
Board  or  to  the  Council,  shall  present  in  writing,  if  re- 
quested to  do  so,  the  recommendations  of  the  committee  and 
the  reasons  therefor.  In  the  event  of  a disagreement  between 
the  President  and  a dean  or  director  or  a majority  of  the 
committee,  both  parties  may  have  a hearing  before  the  Board. 
Before  taking  up  with  the  President,  the  annual  budget,  the 
dean  shall  first  consult  his  own  faculty  concerning  the  needs 
of  the  department  or  school. 

IV.  THE  FACULTY 

The  University  faculty  consists  of  all  officers  of  instruction 
of  the  rank  of  instructor  and  above,  the  directors  of  divisions, 
laboratories,  and  stations,  those  engaged  in  state  service  work 
under  the  direction  of  the  President,  the  registrar,  and  such 
other  administrative  officers  as  shall  be  designated  by  the 
President  or  faculty  or  Regents.  It  meets  near  the  beginning 
of  each  semester,  at  the  call  of  the  President  or  at  any  time 
upon  the  written  request  of  ten  members.  The  faculty  may 
formulate  its  attitude  upon  any  matter  affecting  the  institu- 
tion and  may  make  recommendations  to  the  council  or  to 
'the  Board  of  Regents  or  to  the  President  or  Advisory  Com- 
mittee. 

V.  THE  COUNCIL 

The  Council  is  the  legislative  body  of  the  University.  It 
consists  of  the  President,  the  D:eans  of  the  various  schools 
and  colleges,  Professors,  Associate  Professors,  acting  heads 
of  departments,  the  Director  of'  Athletics,  the  Dean  of 
Women,  the  Secretary  of  the  University,  the  Librarian,  and 
Assistant  Professors  whose  appointment  has  been  renewed 
after  three  years  of  service.  The  presiding  officer  of  the 
Council  is  the  President,  or  in  his  absence  the  Dean  of  one 
of  the  colleges,  appointed  by  the  President.  The  registrar 
is  ex  officio  secretary  of  the  Council.  The  Council  holds 


regular  meetings  on  the  third  Thursday  of  the  month  of  the 
college  year  and  special  meetings  at  the  call  of  the  President 
or  at  the  call  of  the  Secretary  of  the  Council,  on  the 
written  request  of  ten  members.  One  half  of  the  members 
shall  constitute  a quorum. 

The  Council  has  jurisdiction  over  all  matters  involving 
the  general  University  policy,  so  far  as  these  are  not  reserved 
to  the  Board  of  Regents  or  to  the  President.  It  determines 
what  constitutes  questions  of  educational  policy,  exercises 
legislative  functions  touching  the  same,  and  makes  such  rules 
and  regulations  as  it  may  deem  advisable  to  promote  the 
educational  interests  of  the  University. 

Among  other  matters,  the  Council  has  jurisdiction  over  the 
following : 

(a)  Requirements  and  methods  for  admisssion  to  the 

institution  and  questions  relating  to  advanced 
standing. 

(b)  Requirements  for  degrees  and  certificates. 

(c)  Determination  of  curricula,  authorization  of  new 

courses  of  study  and  changes  in  courses  of  study. 

(d)  Questions  of  scholarship  and  attendance,  coordina- 

tion of  outside  activities,  methods  of  recording 
class  standing  and  credits,  examination  and  recita- 
tion schedules,  vacations,  and  the  institution  cata- 
log and  calendar. 

(e)  Institution  prizes,  honors,  and  honorary  degrees. 

(f)  General  relations  and  interests  of  students,  including 

health,  conditions  of  living,  regulation  of  social 
life,  athletics,  student  organizations  and  publica- 
tions, musical  and  dramatic  clubs,  debate  and 
oratory. 

(g)  The  Library  and  Extension  Division. 

The  Council  recommends  candidates  for  diplomas,  de- 
grees and  certificates  which  are  conferred  by  the  President, 
under  the  authority  of  the  Board  of  Regents.  It  appoints, 
or  authorizes  the  appointment  by  the  President,  of  standing 


and  special  committees  whose  duty  it  shall  be  to  consider 
the  work  referred  to  them  and  to  make  reports  to  the  Coun- 
cil. It  appoints  an  executive  committee,  called  the  Admin- 
istrative Committee,  which  consists  of  the  deans  of  the 
various  schools  and  colleges,  together  with  four  members  to 
be  elected  by  the  Council.  This  committee  cooperates  with 
the  deans  in  enrolling  students,  exercises  the  functions  of  the 
Council  as  outlined  under  (d)  above,  and  passes  upon  all 
student  petitions  and  administrative  detail,  except  in  cases 
involving  general  University  policies. 

The  Council  may  address  the  President  or  the  Board  of 
Regents  upon  any  University  matter. 

VI.  THE  DEANS 

The  deans  of  the  various  schools  and  colleges,  the  direc- 
tors of  stations,  and  all  executive  officers  are  appointed  by 
the  Board  of  Regents  upon  the  recommendation  of  the  Presi- 
dent. Before  making  such  recommendation,  however,  the 
President  is  expected  to  confer  with  the  Advisory  Commit- 
tee, and  in  making  his  recommendations  to  the  Board  he  is 
expected  to  present  the  qualifications  of  all  candidates, 
together  with  such  testimonials  as  they  may  submit.  When 
the  Board  is  not  satisfied  with  the  recommendations  made  by 
the  President,  it  reserves  the  right  either  to  select  from  the 
names  presented  some  other  than  the  one  recommended  by 
the  President  or  to  ask  the  President  to  make  another  recom- 
mendation. 

The  dean  of  each  school  recommends  to  the  President  all 
appointments,  promotion  or  removal  of  professors  or  teachers 
in  his  department,  but  the  President  may  reserve  the  right 
to  recommend  some  other  than  the  name  recommended  by 
the  dean  in  case  a vacancy  or  of  a ' new  appointment,  or  to 
ask  the  dean  to  make  a new  recommendation.  When  the 
President  does  not  endorse  the  recommendation  of  the  dean 
for  the  promotion,  removal  or  appointment  of  a member  of 
the  faculty,  he  shall  state  in  writing,  when  requested  to  do 
so,  to  the  Board  of  Regents  the  recommendations  of  the  dean 
and  the  reasons  therefor.  Heads  of  departments  shall  have 
the  same  rights  granted  deans  in  recommendations  for  the 


promotion,  removal,  or  appointment  of  their  teaching  staff. 
In  general,  for  the  purpose  of  securing  harmony  and  coopera- 
tion, all  officers  and  professors  shall  have  a hearing  concern- 
ing the  appointment  of  their  subordinates,  and  as  a general 
rule  such  appointment  should  not  be  made  without  their 
approval. 

The  deans  have  charge  of  the  enrolling  of  students  and 
general  oversight  of  their  work.  They  recommend,  from 
time  to  time,  to  the  faculty  of  their  college,  or  to  the  Univer- 
sity Council,  changes  in  the  curriculum  or  methods  of  pro- 
cedure, and  they  make  an  annual  report  to  the  President  of 
the  condition  of  their  schools  or  colleges.  They  are  ex 
officio  members  of  the  Administrative  Committee  of  the 
Council  and  of  the  Advisory  Committee.  They  are  charged 
with  the  oversight  of  the  educational  work  of  their  colleges 
and  their  efficient  conduct,  and  together  with  the  President, 
with  the  responsibility  for  the  well-being  of  the  institution  as 
a whole. 

VII.  THE  FACULTIES  OF  SCHOOLS  AND  COLLEGES 

Any  instructor  giving  instruction  in  any  of  the  schools  or 
colleges  of  the  institution  is  considered  a member  of  the 
faculty  of  that  school  or  college  in  which  such  instruction  is 
given.  Only  the  deans,  professors,  associate  professors,  assist- 
ant professors  and  such  other  officers  as  may  be  selected  by 
the  dean  and  faculty  with  the  approval  of  the  President,  shall 
have  the  right  to  vote  in  matters  affecting  the  general  policy 
of  any  school  or  college.  Each  administrative  head  may  call 
a'  meeting  of  the  faculty  of  his  school  or  college  or  division 
whenever  it  seems  advisable  to  him,  or  whenever  requested 
to  do  so  by  one-fourth  of  the  faculty.  The  President  should 
be  informed  of  such  meetings,  especially  when  matters  of  im- 
portance are  under  consideration.  The  faculty  of  each  school 
or  college  or  division  meets  from  time  to  time  to  consider 
the  welfare  of  the  group  and  to  make  such  recommendations 
to  the  President  and  Council  as  may  be  deemed  advant- 
ageous ; but  no  special  faculty  has  the  power  to  nullify 
legislation  that  touches  in  any  way  the  general  policies  of 
the  institution. 


VIII.  DEPARTMENTAL/  FAC l ILTI ES 

Each  departmental  faculty  consists  of  such  professors, 
associate  professors,  assistant  professors  and  instructors  as 
may  be  appointed  by  the  Board  of  Regents  to  give  instruc- 
tion in  one  of  the  • recognized  fields  of  study.  The  head 
of  the  department  has  general  direction  of  the  work  of  the 
department.  In  this  capacity  he  makes  departmental  re- 
ports and  is  finally  responsible  for  the  work  and  progress 
of  his  department. 

The  departmental  faculty  has  jurisdiction  over  all  mat- 
ters concerning  its  own  internal  policies,  in  so  far  as  these 
do  not  conflict  with  other  departments  or  with  the  rules 
and  regulations  of  the  Council.  It  determines  the  organiza- 
tion of  the  work  of  the  department,  recommends  new  courses 
when  deemed  advisable  and  consults  in  regard  to  matters 
of  departmental  policy  and  budget.  The  head  of  the  depart- 
ment recommends  to  the  President  the  appointment,  pro- 
motion or  removal  of  professors  and  instructors,  but  when 
the  President  is  not  satisfied  with  the  recommendation  of 
the  head  of  the  Department  he  may  select  from  names 
presented  some  other  than  the  one  recommended  by  the  head 
of  the  department,  or  he  may  ask  him  to  make  another 
recommendation.  Full  professors  may  make  recommenda- 
tions to  the  head  of  the  department  under  conditions  simi- 
lar to  those  governing  the  head  of  the  department  in  mak- 
ing recommendations  to  the  President.  In  the  event  of  dis- 
agreement, the  President  shall  present  to  the  Board  of 
Regents  not  only  his  own,  but  also  the  views  of  the  faculty 
or  dean. 

IX.  OTHER  ADMINISTRATIVE  OFFICERS 

1.  The  Dean  of  Women 

The  Dean  of  Women  is  charged  with  the  general  over- 
sight of  all  the  women  students  of  the  institution.  It  is 
her  duty  to  aid  and  advise  them  in  their  institutional  life. 

2.  The  Registrar 

The  Registrar  has  charge  of  the  registration  and  the  per- 
manent records  of  students.  He  conducts  correspondence 
with  prospective  students,  examines  and  passes  upon  en- 


trance  credentials,  and,  subject  to  the  rules  of  the  Council, 
examines  and  passes  upon  credentials  for  advanced  stand- 
ing. He  edits  the  institution  directory  and  compiles  institu- 
tion statistics,  and  under  the  direction  of  a committee  of 
the  Council,  has  charge  of  the  editing  and  distribution  of 
the  University  catalog  and  announcements.  He  is  ex  officio 
secretary  of  the  Council  and  of  the  Administrative  Com- 
mittee. 

3.  The  Secretary 

The  Secretary  of  the  University  is  the  accounting  and 
purchasing  officer  of  the  institution.  He  shall  cooperate 
with  departments  in  the  purchase  of  supplies,  he  shall  keep 
all  accounts,  assist  the  President  in  the  formulation  of  the 
budget,  and  act  upon  such  committees  as  he  may  be  ap- 
pointed to.  He  shall  prepare  an  annual  report  for  the 
Board  of  Regents  and  cooperate  with  the  Secretary  of  the 
Board  in  the  conduct  of  financial  and  business  matters  relat- 
ing to  the  University.  He  may  employ  such  assistants, 
subject  to  the  approval  of  the  President,  as  the  Board  of 
Regents  may  authorize. 

4.  The  Librarian 

The  Librarian  has  the  custody  of  all  library  equipment 
and  of  all  books,  magazines,  pamphlets,  etc.,  belonging  to 
the  University.  It  is  his  duty  to  make  all  books  as  easy 
of  access  as  possible  to  all  patrons  of  the  library.  He 
consults  with  departments  regarding  the  purchase  and 
management  of  books  of  a technical  nature,  but  selects  alone, 
or  in  cooperation  with  the  library  committee,  reference  and 
miscellaneous  books  not  clearly  within  the  field  of  any 
established  department.  With  the  library  committee,  he 
formulates  rules  carrying  out  the  policy  of  the  council  for 
the  government  of  the  library  and  its  various  parts. 

5.  The  Superintendent  of  the  Model  High  School. 

The  Superintendent  of  the  Model  High  School  is  re- 
sponsible, under  the  direction  of  the  Dean  and  faculty  of 
the  College  of  Education,  and  in  cooperation  with  the  faculty 
of  the  Model  High  School,  for  the  supervision  and  admin- 


istration  of  that  school.  In  cooperation  with  his  faculty,  he 
has  charge  of  the  enrollment,  the  discipline,  the  investigation 
of  secondary  school  problems,  the  work  of  observation  and 
practice  teaching,  and  the  formulation  of  rules  and  regula- 
tions for  the  internal  working  of  the  school.  After  con- 
sulting his  faculty,  he  may  make  recommendations  to  the 
President  and  faculty  of  the  Department  of  Education  for 
the  engagement,  retention  or  retirement  of  teachers. 

6.  The  Superintendent  of  Buildings  and  Grounds 

The  Superintendent  of  Buildings  and  Grounds  is  respon- 
sible for  the  preservation  and  the  efficient  working  of  the 
physical  plant  of  the  University,  including  the  campus  and 
buildings.  He  is  charged  with  the  execution  of  all  routine 
work  done  in  connection  with  the  physical  plant,  except  such 
as  may  be  otherwise  assigned  by  the  Board  of  Regents,  and 
of  such  special  work  as  may  be  delegated  to  him.  He  em- 
ploys, subject  to  the  approval  of  the  President,  such  assist- 
ants, janitors,  watchmen,  mechanics  and  other  laborers  as 
may  be  authorized  by  the  Board  of  Regents.  He  has  the' 
immediate  supervision  of  all  laborers  mentioned  above,  keeps 
and  reports  a record  of  their  time,  and  discharges  any  for 
cause  or  when  their  services  are  no  longer  needed,  but  only 
upon  approval  of  the  President. 

X.  APPOINTMENTS 

All  members  of  the  instructional  staff  and  all  administra- 
tive officers  are  appointed  as  elsewhere  indicated,  by  the 
Board  of  Regents  upon  the  recommendation  of  the  President, 
who  confers  with  the  Advisory  Committee,  the  deans  of  the 
school  or  college  involved,  and  in  the  case  of  associate  and 
assistant  professors  and  instructors,  with  the  head  of  the 
department  concerned.  Other  assistants  and  employes  in 
departments  and  officers  are  appointed  by  the  head  of  the 
department  or  office  concerned,  with  the  approval  of  the 
President  and  the  Board  of  Regents.  All  appointments  shall 
be  made  solely  with  respect  to  the  special  fitness  of  the 
individual  for  the  work  demanded  in  the  position.  Political, 
fraternal,  social  or  church  influences  shall  in  no  case  affect 
or  prejudice  the  appointment  of  any  individual. 


XI.  TERMS  OF  EMPLOYMENT 


In  the  absence  of  some  special  arrangement,  the  employ- 
ment of  members  of  the  faculty  is  for  a period  of  ten  months. 
Those  continuously  employed  must  hold  themselves  in  readi- 
ness for  service  at  any  time  during  the  year  and  receive  their 
salaries  in  twelve  monthly  installments.  The  others  receive 
their  salaries  in  ten  monthly  installments.  It  is  assumed 
that  all  persons  worthy  of  employment  on  the  instruc- 
tional staff  will  be  interested  above  all  else  in  developing 
the  work  of  their  departments,  will  have  no  interests  in- 
compatible therewith,  and  will  give  the  utmost  of  their 
powers  at  all  times  to  the  promotion  of  that  end. 

The*  importance  of  rest  and  recreation  to  teachers  is 
recognized,  and  it  is  desired  that  all  shall  have  reasonable 
vacations  and  shall  use  their  vacations  rationally  to  pro- 
mote the  ends  for  which  they  are  intended.  All  members  of 
the  faculty  shall  be  in  actual  attendance  at  least  until  after 
Commencement  and  until  all  reports  have  been  made,  and  for 
at  least  three  days  prior  to  the  first  day  of  registration  in 
September,  unless  for  special  reasons  leave  is  extended  by 
the  President.  All  above  the  rank  of  instructor  shall  keep 
the  President  informed  at  to  their  whereabouts  in  periods 
of  absence,  and  be  in  readiness  to  respond  quickly  to  any 
call  of  service. 

In  the  case  of  those  whose  term  of  service  is  continuous, 
and  in  the  case  of  assistants  in  departments  and  offices  and 
of  other  employes  of  the  institution,  the  President,  or  the 
President  and  the  head  of  the  department,  director,  or 
superintendent  concerned,  may  determine  upon  such  terms 
of  vacation  as  seem  reasonable  and  just,  and  shall  report 
the  same  to  the  Board  of  Regents. 

XII.  TENURE 

The  President  may  be  appointed  permanently,  at  the  dis- 
cretion of  the  Board.  Deans  of  schools  and  colleges,  profes- 
sors and  associate  professors  are  placed  on  permanent  ap- 
pointment upon  the  recommendation  of  the  President,  and 
with  the  approval  of  the  Board.  Assistant  professors  and 


the  Dean  of  Women  may  be  appointed  for  three  years,  upon 
the  recommendation  of  the  President  and  wi-th  the  approval 
of  the  Board.  Instructors  are  appointed  for  one  year. 

Before  dismissal  or  demotion,  particularly  when  there  is 
an  alleged  breach  of  academic  freedom  or  individual  liberty, 
any  member  of  the  faculty  is  entitled  to  have  the  charges 
against  him  stated  in  writing,  to  have  a fair  trial  before  a 
special  committee  of  the  Council  and  to  have  the  recom- 
mendations of  such  committes  presented  to  the  Board  of 
Regents,  upon  whom  rests  final  authority  for  the  promotion, 
appointment  or  removal  of  the  teaching  staff.  . 

XIII.  LEAVE  OF  ABSENCE 

A professor,  associate  professor,  or  assistant  professor  who 
has  served  four  consecutive  years,  and  requests  it,  is  entitled 
to  a leave  of  absence  for  the  purpose  of  travel  and  study, 
for  one  semester  on  one-half  pay.  If  the  service  has  been 
for  seven  consecutive  years,  a leave  of  absence  may  be  granted 
upon  request  for  one  year  on  one-half  pay.  These  permits, 
however,  shall  be  given  only  on  the  advice  of  the  President, 
and  are  open  only  to  persons  permanently  appointed  to 
positions.  They  shall  not  be  given  so  as  to  conflict  with 
each  other  in  any  way,  or  to  hamper  the  work  of,  the  in- 
stitution. Service  in  the  summer  session  without  pay,  for 
three  summers,  entitles  a professor  to  leave  of  absence  on 
full  pay  for  one  semester. 

No  member  of  the  instructional  staff  or  other  employe 
shall  absent  himself  from  his  proper  duties  at  the  University 
for  any  other  cause  than  sickness,  except  by  the  permission 
of  the  President.  The  President  shall  report  to  the  Board 
all  absences  whether  from  illness  or  other  cause. 

XIV.  REPRESENTATION  AN1>  ATTENDANCE  AT 
MEETINGS 

In  order  that  the  institution  may  be  properly  represented 
at  the  various  academic  gatherings  or  functions  in  which  it 
is  requested  or  invited  from  time  to  time  to  participate,  the 
President,  or  at  his  request  the  Council,  selects  such  mem- 


bers  of  the  faculty  as  he  or  the  Council  deem  appropriate 
or  worthy  to  represent  the  institution.  A sum  is  set  aside 
in  the  annual  budget  to  defray  the  expenses  of  such  repre- 
sentation in  whole  or  in  part. 

In  addition  to  the  above,  members  of  the  faculty  are 
urged  to  become  members  of  and  attend  meetings  of  the 
national  and  state  teachers’  associations  and  of  associations 
of  teachers  of  their  own  class.  Members  are  also  expected 
to  attend  meetings  held  for  the  promotion  of  the  particular 
field  in  which  they  are  engaged  or  interested.  In  order  to 
encourage  teaching  efficiency  and  promote  original  and  crea- 
tive work  among  the  members  of  the  faculty,  a sum  is  set 
aside  also  to  defray  the  expenses  in  whole  or  in  part  of 
those  who  are  delegated  to  attend  such  meetings  by  the 
President.  Assignments  from  the  fund  are  made  by  the 
President  irrespective  of  the  rank  of  the  applicant.  Mem- 
bers of  the  faculty  to  whom  such  assignments  are  made  are 
expected  to  make  a brief  report  to  the  President  on  their 
return  or  at  some  University  gathering,  if  requested. 

XV.  ORDER  OF  COMMUNICATIONS  AND  REPORTS 

Communications  or  reports  pertaining  to  matters  of  busi- 
ness or  appointments  to  be  presented  to  the  Board  of 
Regents  shall  be  first  presented  to  the  President  for  his  ex- 
amination and  recommendation ; but  the  Council  or  the 
Advisory  Committee  may,  if  they  deem  it  advisable,  address 
the  Board  directly. 

In  the  same  way  communications  and  reports  to  superior 
authorities  shall  in  general*  be  transmitted  through  all  the 
intermediary  officers,  but  the  right  of  the  President  to  call 
for  immediate  reports  from  any  member  of  the  instrumental 
or  the  administrative  staff,  or  the  right  of  any  member  of 
the  faculty  or  of  any  employe  of  the  University  to  address 
the  President  directly  shall  not  be  denied. 

XVI.  REGULATING  THE  USE  OF  UNIVERSITY 
PROPERTY 

No  one  connected  with  the  University  shall  use,  for  his 
own  personal  pleasure,  or  for  other  personal  purposes,  or 


remove  from  the  buildings  or  grounds,  any  property  of 
whatever  description  belonging  to  the  institution,  even 
though  it  may  seem  to  be  of  no  value,  unless  it  be  tempo- 
rarily and  pursuant  to  some  well  established  regulation  or 
usage,  or  with  the  distinct  approval  of  the  President. 

XVII.  THE  SPIRIT  OF  COOPERATION 

It  shall  be  the  duty  of  all  persons  connected  with  the 
institution  to  cooperate  with  the  Board  of  Regents  in  carry- 
ing out  the  purposes  and  policies  of  the  Board,  and  it  shall 
also  be  the  duty  of  all  such  persons  to  cooperate  with  the 
President  who  is  the  representative  of  the  Board.  Deans, 
heads  of  departments  and  full  professors  may  reasonably  ex- 
pect the  loyal  support  of  professors  and  employes  who  work 
with  them  in  carrying  out  the  policies  approved  by  the  Pres- 
ident and  faculty. 

At  the  same  time  all  superior  officers  are  reasonably  ex- 
pected to  give  an  open  mind  to  criticism  or  suggestions  made 
to  them  by  teachers  and  other  persons  working  under  their 
direction.  The  Board  of  Regents  desires  all  persons  con- 
nected with  the  University  to  deal  with"  each  other  frankly 
and  kindly  and  to  work  harmoniously  together  for  the  ad- 
vancement of  the  institution.  In  the  opinion  of  the  Board, 
it  is  only  under  such  conditions  that  a noble  spirit  of  co- 
operation and  helpfulness  may  be  created  at  the  institution. 
Such  a spirit  cannot  be  created  by  legislation  or  constitu- 
tional amendments. 

XVIII.  AMENDMENTS 

Subject  to  the  approval  of  the  Board  of  Regents,  this  con- 
stitution may  be  amended  by  the  Council  by  a majority  vote 
of  the  members  present  at  two  regular  meetings,  written 
notice  having  been  given  to  eadi  member  at  least  two  weeks 
prior  to  any  meeting  when  an  amendment  is  to  be  considered. 

This  constitution  may  be  amended  by  the  Board  of 
Regents  by  a majority  vote  of  the  Board  at  two  regular 
meetings,  written  notice  having  been  given  to  each  member 
of  the  Board  at  least  a month  prior  to  any  meeting  at  which 


an  amendment  is  to  be  considered.  Notice  s'hould  also  be 
given  to  the  President  and  Council  of  the  University  when 
such  amendments  are  under  consideration  by  the  Board  of 
Regents. 


Adopted  as  the  University  Constitution  and  agreed  to  as 
the  method  of  governing  the  University  under  its  provisions, 
October  n,  1916. 

Two  copies  are  deposited,  one  with  the  Secretary  of 
the  State  Board  of  Regents,  and  one  with  the  Secretary  of 
the  University. 

Signed, 

LEWIS  F.  CRAWFORD, 
President  of  the 

State  Board  of  Regents. 

CHARLES  BREWER, 

Secretary  of  the 

State  Board  of  Regents. 

Bismarck,  N.  D.,  October  1 1,  1916. 


C.  REGULATIONS  GOVERNING  THE 
CONDUCT  OF  BUSINESS 


MATTERS 


C.  REGULATIONS  GOVERNING  THE  CONDUCT  OF 
BUSINESS  MATTERS 

The  following  rules  are  adopted  for  the  observance  of 
officers  charged  with  the  management  of  the  business,  the 
keeping  of  the  accounts,  and  the  custody  of  the  moneys  of 
the  University,  and  shall  apply  also  to  the  affairs  of  the 
Mining  Experiment  Station,  the  Public  Health  Labora- 
tories, the  Biological  Station,  and  the  Geological  Survey. 

N 

All  appointments  of  regular  employees  of  the  Stations 
will  be  made  by  the  Regents  upon  the  recommendations  of 
the  Directors  of  the  Stations,  approved  by  the  President  of 
the  University,  and  all  purchases  of  material  shall  be  made 
by  the  Secretary  of  the  Board  of  Regents,  who  shall  conform 
to  the  rules  of  the  Board  governing  expenditures.  The 
Secretary  shall  keep  separate  accounts  for  the  different  Sta- 
tion funds  and  shall  account  therefor  as  in  the  case  of  all 
University  funds. 

Receipts,  Disbursements,  Investments  and  Accounting 

The  Treasurer  shall  be  the  custodian  of  the  funds  and 
securities  belonging  to  the  University. 

The  Secretary  of  the  University  shall  be  the  accounting 
officer  of  the  University,  and  shall  receive,  as  it  becomes 
due,  the  interest  accruing  on  the  money  and  securities  of 
the  University,  and  shall  collect  the  principal  of  said 
securities  when  it  becomes  due.  He  shall  collect  all  general 
and  special  appropriations  made  to  the  University  by  the 
state,  in  the  manner  prescribed  by  law. 

The  Secretary  shall  keep  the  accounts  of  the  moneys  in 
his  custody  in  such  separate  funds  as  shall  be  indicated  by 
the  Board  of  Regents;  or  as  are  desirable  and  necessary 
for  the  proper  and  systematic  accounting  for  the  moneys 
coming  into  the  treasury. 

At  the  regular  annual  meeting  of  the  Board  the  Secre- 
tary shall  report  in  detail  thru  the  President  of  the  Uni- 
versity the  transactions  of  his  office  for  the  preceding  year, 
and  shall  report  the  condition  of  the  treasury  at  such  time, 
and  also  at  any  other  time  the  Board  may  request. 


The  Treasurer  shall  pay  out  money  on  warrants  signed 
by  the  Secretary  of  the  University  and  countersigned  by  the 
President  of  the  University. 

The  Secretary  shall  submit  the  following  reports  to  the 
Secretary  of  the  Board  of  Regents  upon  the  15th  day  of 
each  month. 

Two  copies  of  the  Trial  balance  for  the  last  day  of  the 
preceding  month. 

Two  copies  of  a statement  of  the  condition  of  all  appro- 
priations and  funds,  except  the  trust  funds,  showing  appro- 
priation or  estimated  income  in  each  fund  for  the  biennial 
period,  the  income  received  during  the  preceding  month,  the 
total  receipts  in  the  biennial  period  to  date,  the  payments 
made  from  each  fund  during  the  preceding  month,  the  total 
expended  for  the  biennial  period  to  date,  and  the  unexpended 
biennial  period  balance  in  each  fund. 

Three  copies  of  a statement  of  the  moneys  received  in 
each  fund  for  the  preceding  month. 

Five  copies  of  an  abstract  of  the  payments  made  from 
the  trust  funds  during  the  preceding  month. 

Upon  receiving  the  approval  of  the  secretary  of  the  Board 
of  Regents  copies  of  the  above  reports  are  filed  with  the 
Secretary  of  the  University  and  the  Secretary  of  the  State 
Board  of  Regents.  The  copies  of  the  abstract  of  payments 
made  from  trust  funds  are  filed  also  with  the  State  Audi- 
tor and  the  State  Treasurer.  This  abstract  and  a copy 
of  the  statement  of  the  moneys  received  in  each  fund  dur- 
ing the  preceding  month  are  filed  with  the  University 
Treasurer. 

No  department  of  the  University  shall  receive  any  funds 
unless  specially  authorized  by  an  action  of  the  Board  of 
Regents. 

The  Secretary  of  the  University  shall  collect  and  account 
for  all  moneys  from  dues,  fees,  tuition,  and  all  other 
sources. 

All  fees,  tuitions,  and  other  local  collections,  except 
moneys  received  for  trust  funds,  station  funds  and  from 


the  dormitories  shall  be  credited  to  a fund  tor  be  known 
as  the  Institutional  Fund. 

The  General  Fund  shall  consist  of  all  moneys  not  speci- 
fically designated  by  legislative  action  for  special  purposes. 
Specifically  the  mill  tax,  the  interest  and  income  from  the 
Federal  Land  Grant,  student  fees,  rents  from  dormitories, 
fines  and  penalties,  and  maintenance  appropriations  made 
by  the  legislature;  but  each  of  the  funds  which  constitute 
the  General  Fund  shall  be  kept  in  a separate  and  distinct 
account  as  a source  of  information  and  convenience  in 
accounting. 

The  Regents  may  from  time  to  time  set  aside  such 
amounts  from  the  general  fund  as  may  be  necessary  as  in- 
stanced, salaries,  general  maintenance,  library,  etc. 

For  the  purpose  of  providing  for  the  payment  of  small 
bills  for  services,  materials,  gas,  telephone  and  telegraph 
service,  emergency  bills,  etc.,  there  is  established  a Con- 
tingent Fund  of  two  thousand  dollars  which  is  set  aside 
from  the  general  fund.  Payments  from  this  fund  shall 
be  based  upon  the  same  authority  as  other  payments  of  the 
University  except  that  the  bills  are  not  forwarded  to  the 
Secretary  of  the  State  Board  of  Regents  for  his  approval 
before  payment. 

For  the  purpose  of  the  general  budget  for  the  next  fiscal 
year  departments  will  present  a statement  of  their  needs 
upon  the  call  of  the  Secretary  of  the  University  in  April 
of  each  year. 

Expenditures  for  current  expenses  shall  be  authorized 
upon  requisitions  made  by  the  heads  of  departments  which 
have  been  endorsed  by  the  dean  and  the  President  of  the 
University  under  the  general  provisions  of  the  Budget 
adopted  by  the  Board  of  Regents.  Requisitions  shall  be 
in  addition  to  the  annual  budget  statement. 

The  Secretary  of  the  University  shall  place  the  order 
covering  the  requisitions  when  properly  approved,  provided 
there  are  sufficient  funds  remaining  in  the  budget  allowance 
on  which  it  is  drawn  and  that  the  purchase  conforms  to  the 
authority  given  by  the  Board  of  Regents  for  the  purchasing 
of  materials  requisitioned. 


For  the  purpose  of  uniting  with  the  other  institutions 
in  purchasing  in  quantity  thru  the  offices  of  the  Board  of 
Regents,  the  Secretary  of  the  University  shall  submit  to 
the  Secretary  of  the  Board  of  Regents,  when  called  upon 
to  do  so,  a list  of  the  estimated  amount  of  materials  for 
the  University  according  to  the  following  schedules: 

Annual  Lists. 

1.  Groceries — all  articles  carried  by  wholesale  gro- 

cers, including  canned  meats  and  fish. 

2.  Flour — cornmeal,  rye  flour,  bran  and  shorts. 

3.  Cured  and  smoked  meats. 

4.  Fresh  meats,  poultry,  fish,  layd,  or  substitutes. 

5.  Butter,  or  substitutes,  eggs. 

6.  Fresh  fruits  and  vegetables. 

7.  Crockery,  glassware,  silverware. 

8.  Laundry  supplies:  Blueing,  chloride  of  lime,  wash- 

compounds,  starch,  etc. 

9.  Soaps,  laundry,  kitchen,  scrub,  bath,  toilet,  gold 

dust,  etc. 

10.  Furniture,  rugs,  carpets,  shades,  curtains. 

11.  Bedding,  mattresses,  bed  springs,  bedsteads,  pillows. 

12.  Blankets. 

13.  Brushes,  brooms,  mops,  mop-sticks,  waste. 

14.  Disinfectants,  floor  oil,  cleaning  compounds,  liquid 

soaps. 

15.  Paper  towels,  toilet  paper. 

16.  Lubricating  and  illuminating  oils. 

17.  Paints,  paint  oils,  white  lead,  putty,  paint  brushes. 

18.  Hardware,  cutlery,  tools,  all  goods  carried  by 

wholesale  'hardware  houses. 

19.  Plumbing  supplies. 

20.  Electrical  supplies. 

21.  Engine  room  supplies. 

22.  Repairs,  lumber,  cement,  lime,  brick,  sand. 

23.  Industrial  supplies  for  manual  training  departments. 


24.  Stationery,  typewriter  paper,  ribbons,  carbon,  paper 

pads,  pens,  pencils,  ink,  blotters,  etc. 

25.  Dry  goods,  sheets,  towels,  table  cloths,  napkins, 

pillow  cases,  etc. 

26.  Chairs. 

27.  Fuel,  coal  and  wood. 

28.  Confectionery  and  bakery  supplies. 

Semi-annual  list: 

1.  Printing,  catalogs,  bulletins  and  other  publications. 

Quarter-annual  list : 

If  it  is  decided  by  the  State  Board  of  Regents  to  be 
advantageous  to  call  for  bids  on  supplies  for  the  University 
Commons  for  a three  months*  period,  the  above  schedules 
relating  to  the  University  Commons  will  be  submitted  quar- 
terly. 

After  the  contracts  are  awarded  for  the  above  materials 
the  Secretary  of  the  University  shall  place  orders  with  the 
contractors  from  time  to  time  for  such  materials  as  needed, 
conforming  to  the  provisions  governing  purchases  set  forth 
herein. 

Library — Appropriations  made  by  Regents  to  be  made 

(a)  For  general  library  to  cover  periodicals,  binding, 
general  expenses  and  purchase  of  books. 

(b)  Departmental  Library  Fund — for  use  of  depart- 
ments in  the  purchase  of  books. 

(c)  General  Library  Fund  shall  be  under  the  direc- 
tion of  the  Librarian  of  the  University. 

(d)  The  Departmental  Library  Fund  shall  be  al- 
lotted by  the  library  committee  of  the  Council 
to  the  different  departments. 

(e)  Departments  shall  have  an  opportunity  to  pre- 
sent their  needs  to  the  library  committee. 

All  budget  allowances  shall  lapse  at  the  end  of  the  fiscal 
year  unless  otherwise  ordered.  By  a vote  of  the  Board  an 


allowance  may  be  made  to  lapse  at  any  time.  An  over- 
draft at  the  end  of  the  fiscal  year  shall  be  charged  against 
the  department  s allowance  for  the  following  year  unless 
otherwise  ordered  by  the  Board. 

When  not  otherwise  designated  either  by  the  Board  of 
Regents  or  the  President  of  the  University,  the  Secretary 
shall  act  as  purchasing  agent. 

The  Secretary  shall  issue  an  order  for  the  purchase  to 
persons  authorized  by  the  Board  to  make  purchases,  but 
shall  not  do  so  unless  the  records  show  that  the  purchase 
has  been  authorized  and  that  the  money  for  payment  thereof 
has  been  appropriated.  The  order  shall  clearly  set  forth 
the  articles  or  materials  ordered  and  shall  state  the  fund 
from  which  the  account  is  to  be  paid.  The  order  of  the 
Secretary  shall  accompany  all  bills  of  account  for  purchases, 
(or  said  bills  shall  bear  reference  to  the  numbers  of  said 
orders),  on  presentation  of  such  bills  for  audit  and  pay- 
ment. But  no  order  for  the  purchase  of  furniture,  appar- 
atus, or  equipment,  unless  specifically  ordered  by  the  Board 
of  Regents,  shall  be  made  unless  the  advisability  of  such 
purchase  is  approved  by  the  President  of  the  University, 
nor  unless  the  price  which  it  is  proposed  to  pay  is  approved 
by  the  Secretary. 

The  persons  composing  the  force  of  administrative  officers, 
and  the  clerks  and  other  employees  of  the  departments, 
shall  be  employed  and  salaries  fixed  by  the  Board.  The 
monthly  payroll  of  such  persons  shall  be  approved  by  the 
President  of  the  University,  but  he  shall  not  approve  the 
pay  of  any  person  who  has  not  rendered  prescribed  service 
during  the  month,  unless  such  service  has  been  previously 
formally  excused  by  the  Board  or  by  the  President  of  the 
University,  under  the  rules  for  the  government  of  the  in- 
structional force.  On  the  27th  day  of  each  month  the  Sec- 
retary shall  prepare  the  payroll  for  the  approval  of  the 
President  and  the  Secretary  of  the  Board  of  Regents,  setting 
forth  for  each  person  the  amount  of  salary  for  the  month, 
as  fixed  by  the  Board. 

All  help  employed  about  the  buildings  and  grounds, 
such  as  plumbers,  electricians,  janitors,  engineers,  firemen, 


teamsters  and  gardeners,  shall  be  employed  by  the  Super- 
intendent of  Buildings  and  Grounds  with  the  approval  of 
the  President  of  the  University,  provided  that  before  doing 
so  the  Superintendent  shall  secure  the  certificate  of  the 
Secretary  that  the  employment  has  been  authorized  and  the 
money  therefor  appropriated  by  the  Board.  At  the  time 
of  employment  of  each  person  by  him  he  shall  determine 
the  price  to  be  paid,  except  in  cases  where  the  same  has 
been  determined  by  the  Board,  and  he  shall  keep  in  a suit- 
able book  to  be  provided  for  the  purpose,  a record  of  the 
name  of  the  person  so  employed,  the  time  when  employed, 
the  length  of  service  and  the  amount  to  be  paid,  and  he 
shall  report  the  same  to  the  Secretary  whenever  requested. 
He  shall  also  prepare  and  deliver  to  the  Secretary  the  pay- 
rolls covering  such  help  at  the  termination  of  the  employ- 
ment or  at  such  other  time  as  he  may  be  requested  so  to  do. 

The  Secretary  shall  act  as  auditor  for  the  Board,  and  all 
bills  shall  be  presented  to  him  for  audit,  but  no  bills  re- 
lating to  labor  upon  buildings  and  grounds  shall  be  paid 
unless  approved  by  the  Superintendent  of  Buildings  and 
Grounds,  and  all  bills  must  be  certified  and  have  the  ap- 
proval of  the  President  of  the  University;  and  in  all  cases 
payment  of  any  bill  or  account  shall  be  suspended  on  the 
request  of  the  President  of  the  University  pending  the  action 
of  the  Board  of  Regents.  All  bills  must  bear  the  receipt  of 
the  officer,  member  of  the  instructional  force,  or  employee 
who  received  them,  who  shall  certify  that  the  same  were 
received  by  him  in  good  condition,  and  that  they  were  of 
the  quality,  kind,  and  price  prescribed. 

All  bills  against  the  University  shall  be  rendered  on  the 
first  of  each  month  and  if  they  are  found  to  be  just  and 
due  and  properly  certified  to,  and  created  by  the  authority 
of  the  Board,  and  are  presented  in  accordance  with  the 
requirements  of  the  Board,  the  Secretary  shall  audit,  ap- 
prove and  prepare  abstracts  of  all  bills  except  those  payable 
from  trust  funds,  for  the  Secretary  of  the  Board  of  Regents, 
State  Auditor,  State  Treasurer,  Secretary  of  the  University 
and  Treasurer  of  the  University.  The  Secretary  shall 
designate  on  the  bills  the  various  funds  from  which  they 


are  to  be  paid,  and  a summary  of  the  total  charges  against 
the  various  funds  shall  be  made  on  the  abstract.  The  bills 
and  the  five  abstracts  shall  be  approved  by  the  President 
and  Secretary  of  the  University  and  forwarded  to  the  Sec- 
retary of  the  Board  of  Regents  on  the  eleventh  day  of  the 
month  and  after  receiving  his  approval  the  abstract  will  be 
filed  by  the  Secretary  of  the  Board  with  the  officers  named 
above.  When  the  approved  bills  and  abstracts  are  received 
from  the  Secretary  of  the  Board,  the  Secretary  of  the  Uni- 
versity shall  issue  a warrant  to  the  payee  of  each  bill  and 
when  the  warrant  is  countersigned  by  the  President  of  the 
University  it  shall  constitute  an  order  on  the  Treasurer  of 
the  University  for  the  amount  thereof.  The  Secretary  shall 
deliver  the  signed  warrant  to  the  payee  therein  named  in 
exchange  for  such  receipts  or  evidences  of  discharge  as  may 
be  required  to  meet  the  needs  of  the  University  accounts. 

The  routine  in  connection  with  the  payment  of  bills  for 
the  University  Commons  and  other  trust  funds  of  the  Uni- 
versity shall  be  the  same  as  for  other  payments  except  that 
the  bills  are  not  to  be  abstracted  and  submitted  to  the  Sec- 
retary of  the  Board  before  payment  as  in  the  case  of  the 
regular  University  bills,  but  are  paid  when  the  proper  re- 
quirements are  complied  with  from  any  funds  remaining 
in  the  accounts  on  which  the  bills  are  drawn.  A 'certified 
abstract  of  the  bills  paid  from  the  trust  funds  shall  be  pre- 
pared after  the  close  of  each  month  and  submitted  to  the 
Secretary  of  the  Board  of  Regents  the  15th  day  of  each 
month. 

Employees  not  regularly  employed  shall  be  paid  on  the 
5th  of  each  month  for  their  services  during  the  previous 
month.  They  shall  submit  to  the  Secretary  after  the  first 
and  before  the  third  of  each  month  a certified  bill  made  on 
regular  form  furnished  by  the  University.  This  bill  shall 
be  fully  itemized  and  clearly  state  the  work  done,  giving 
the  dates,  rate  per  hour,  etc.,  and  must  bear  the  approval 
of  the  department  in  which  the  work  was  done. 

Advance  payments  will  not  be  made  for  services. 

If  employees  leave  the  service  of  the  University  before 
the  end  of  the  month  they  shall  leave  their  approved  bills 


properly  certified  with  the  Secretary  and  checks  will  be 
mailed  to  them  shortly  after  the  first  of  the  following  month. 

The  fiscal  year  of  the  University  shall  begin  on  the  first 
day  of  July  in  each  year  and  end  upon  the  30th  day  of 
June  next  succeeding. 

Inventories  of  Property 

The  head  of  each  department  of  the  University  shall 
keep  a card  inventory  in  which  to  enter  in  detail  all  ap- 
paratus and  other  property  belonging  to  said  department. 

In  addition  to  keeping  said  record,  the  head  of  each  de- 
partment shall  present  to  the  Board,  on  July  1st  of  each 
year,  an  inventory  of  all  apparatus  and  other  property  be- 
longing to  said  department,  together  with  a statement  of 
the  condition  thereof.  Said  reports  shall  be  delivered  to 
the  Secretary  on  of  before  June  15th,  whose  duty  it  shall 
be  to  present  them  to  the  Board  on  July  1st  of  each  year 
and  to  the  Governor  of  the  State  on  each  even  numbered 
year  as  is  required  by  law,  such  inventory  to  consist  of  an 
itemized  list  of  all  property  contained  in  or  used  in  con- 
nection with  the  University. 


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